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Privacy Policy

Iceni Chapter - Widows Sons Masonic Bikers Association

Last updated: 27th Feb 2026
 

1. Introduction

We are committed to protecting your privacy and handling your personal data in a transparent and secure manner. This Privacy Policy explains how we collect, use, store, and protect your information when you visit our website.

We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

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If you have any questions about this policy or how we handle your data, please contact us at:

Email: iceniit@outlook.com
Chapter: Iceni Chapter - Widows Sons Masonic Bikers Association

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2. What Information We Collect

We may collect and process the following types of information:

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a) Information You Provide Directly

  • Name

  • Email address

  • Phone number (if provided)

  • Lodge affiliation (if voluntarily submitted)

  • Any information submitted through contact forms, membership enquiries, or merchandise purchases

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b) Technical Information

  • IP address

  • Browser type and version

  • Device information

  • Pages visited and time spent on the site

  • Referring website

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c) Transaction Information (if applicable)

If you purchase merchandise, we may collect:

  • Billing and shipping address

  • Order details

  • Payment confirmation (note: we do not store full card details — payments are processed securely through third-party providers)

 
3. How We Use Your Information

We use your information to:

  • Respond to enquiries and membership requests

  • Provide information about rides, events, and chapter activities

  • Process merchandise orders

  • Improve our website and user experience

  • Maintain security and prevent misuse

  • Comply with legal obligations

We do not sell, rent, or trade your personal data to third parties.

 
4. Lawful Basis for Processing

Under UK GDPR, we process your data based on:

  • Consent – when you submit a form or subscribe to updates

  • Legitimate Interests – to operate and improve our website and activities

  • Contractual Necessity – when processing orders or membership applications

  • Legal Obligation – where required by law

 
5. Cookies

Our website may use cookies to:

  • Improve site functionality

  • Analyse traffic and performance

  • Remember user preferences

You can control or disable cookies through your browser settings. Some features of the site may not function properly without cookies.

If analytics tools (such as Google Analytics) are used, anonymised data may be collected to help us understand website usage.

 
6. Data Sharing

We may share data with trusted third parties only where necessary, including:

  • Website hosting providers

  • Payment processors

  • IT and security providers

 

All third parties are required to handle your data securely and in accordance with data protection law.

We do not transfer personal data outside the UK unless adequate safeguards are in place.

 
7. Data Retention

We retain personal data only for as long as necessary to fulfil the purpose for which it was collected, including legal, accounting, or reporting requirements.

When data is no longer required, it is securely deleted or anonymised.

 
8. Your Rights

Under UK data protection law, you have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request erasure (“right to be forgotten”)

  • Restrict processing

  • Object to processing

  • Request data portability

  • Withdraw consent at any time

To exercise any of these rights, please contact us using the details above.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
https://www.ico.org.uk

 
9. Security

We take appropriate technical and organisational measures to protect your data against unauthorised access, loss, misuse, or alteration.

However, no method of internet transmission is completely secure, and we cannot guarantee absolute security.

 
10. External Links

Our website may contain links to external websites. We are not responsible for the privacy practices or content of third-party websites.

 
11. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

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